Here you can find our terms and conditions for the LEaT con.
of EBNER MEDIA GROUP GmbH & Co. KG for participants of events
For all presentations, seminars, training courses, webinars, live meetings, trade fairs, conferences, or other events ( in the following uniformly referred to as “Events”), which are planned and/or organized by EBNER MEDIA GROUP GmbH & Co. KG, Bayerstraße 16a, 80335 Munich, Germany ( in the following referred to as EBNER MEDIA GROUP), which are planned, organized and/or carried out both offline and online and for which the customer registers or in which the customer participates, these General Terms and Conditions (in the following referred to as “Event Terms and Conditions”) apply exclusively.
2.1 To register for an event, the customer must fill in the required information marked with an asterisk in the registration form and click on the “buy now” button.
2.2 The presentation of an event is solely a request for the customer to submit an offer for registration. The registration for participation in an event represents an offer by the customer and can be submitted in writing, by fax or online. Online registrations can be made within the framework of an online portal offered by the EBNER MEDIA GROUP by the customer clicking on the button ” order to a fee”. The receipt of a registration received online will be confirmed by a confirmation e-mail (confirmation of receipt). EBNER MEDIA GROUP confirms the receipt of a written or faxed registration by e-mail.
2.3 With the confirmation of receipt, the customer receives the information provided within the scope of the registration, including these general terms and conditions, as contractual provisions. The registration is binding for the customer from the time of receipt by the EBNER MEDIA GROUP until the time of receiving a confirmation of receipt for a period of 5 days. Input errors can be reported and corrected at any time to the EBNER MEDIA GROUP by contacting the e-mail address stated in the confirmation of receipt.
2.4 Registrations are processed by EBNER MEDIA GROUP in the order of their date of receipt. If the registration for a desired event cannot be considered due to a lack of available places, the customer will be informed that the participation is not possible. If applicable, the EBNER MEDIA GROUP will inform the customer about alternative events or dates.
2.5 A registration is considered accepted and a contract for participation in an event is concluded if the EBNER MEDIA GROUP sends the customer an order confirmation to the e-mail address provided by the customer within 14 days of receipt of the registration. Tickets for an event will only be sent by EBNER MEDIA GROUP to the customer by mail or e-mail after receiving all payments and no later than 5 days before the event.
2.6 For the conclusion of the contract, the language of the contract is exclusively German. EBNER MEDIA GROUP does not save the terms of the contract.
3.1 All prices quoted are total prices, i.e. include all taxes, duties and any additional costs. The participation fee includes participation in the event and the documents distributed at the event, unless additional costs are indicated as part of the offer. The participation fee for events is due with the receipt of the confirmation of participation.
3.2 Arrival and accommodation are not included in the participation fee. If special room contingents are available at special prices in the corresponding hotel or event location in which the event takes place, this is indicated within the scope of the respective offer or communicated to the customer by the EBNER MEDIA GROUP with the confirmation of participation. The customer must make the reservation for such contingents himself. Such contingents are limited in time.
3.3 EBNER MEDIA GROUP reserves the right to demand separate compensation for additional services not included in the offer, such as catering including beverages, catering during breaks or, if applicable, lunch or dinner, etc., as part of the event.
3.4 For events that take place online, the customer is responsible at his own expense for any hardware or software required in the confirmation of participation, as well as for an Internet connection at an appropriate speed.
3.5 Some free offers, such as free webinars or events, are only open to those who consent to receive marketing communications from our partners (usually speakers) in exchange for free participation. Also known as “pay with your data”. As a participant in such a free event, personal data will be processed and used for promotional purposes by EBNER MEDIA GROUP. The use includes addressing by telephone and postal mail, as well as addressing by e-mail address for advertising purposes. The transfer of personal data to advertising partners for the use of the data for advertising purposes is also included. The user is aware that the personal data provided by him/her thus represents the contractual consideration provided for the free participation in a free event. This use can be cancelled at any time with effect for the future by sending a letter to the EBNER MEDIA GROUP GmbH & Co. KG Munich Office, Bayerstraße 16a, 80335 Munich, Germany, or an e-mail to kundenservice@ebnermedia.de. This circumstance will be clearly pointed out before each promotion. See also conditions of participation for contests.
4.1 The EBNER MEDIA GROUP is responsible to the customer for the execution of the booked events, which are carried out by the EBNER MEDIA GROUP, within the previously announced time, location and personnel framework. The events will be prepared and carried out by qualified speakers. EBNER MEDIA GROUP does not guarantee the customer that a specific success will occur as a result of his participation.
4.2 In case of events that are planned and organized by the EBNER MEDIA GROUP but carried out by a third party organizer, the EBNER MEDIA GROUP does not guarantee the timeliness, accuracy and completeness of the conference documents or the event content.
4.3 The EBNER MEDIA GROUP reserves the right to make insignificant changes in the planning and organization of an event and within the framework of the associated program, as well as a change of speaker by another speaker who can provide equivalent services to the original speaker, for significant reasons. An important reason is given if a speaker cannot appear due to a scheduling conflict, illness or higher force.
4.4 The EBNER MEDIA GROUP is reserved the right to cancel an event due to an insufficient number of participants up to 14 days before the date of the event or due to force majeure.
4.5 The EBNER MEDIA GROUP will immediately inform participating customers of any changes of time or place of the event and of any significant changes in the course of an event, as well as about any cancellation, by sending an e-mail to the e-mail address provided by the customer.
4.6 In case of a significant change of time, place or content of the event, the customer has the right to withdraw from the contract within 14 days after receipt of a corresponding notification. In the case of withdrawal as well as in the case of cancellation of the event, the customer will be refunded any participation fee already paid. Claims for futile expenses caused to the customer by the cancellation are excluded – unless in cases of intent or gross negligence.
5.1 The customer has the right to withdraw from the contract at any time before the start of an event. He can name a substitute customer instead of a withdrawal. The withdrawal from an event is to be declared by e-mail to the address or fax number specified by EBNER MEDIA GROUP in the order confirmation. The same applies to the naming of a substitute customer.
5.2 If the withdrawal letter is received no later than 50 days before the date of the event, no participation fee will be due or any participation fee already paid will be refunded to the customer. Upon receipt of the withdrawal letter up to 35 days before the date of the event, 50% of the participation fee will be due. For any later receipt of a withdrawal letter, the full participation fee will be due. The EBNER MEDIA GROUP is free to provide evidence of a higher, and the customer is free to provide evidence of a lower, loss incurred due to the withdrawal or the absence.
If the customer is a consumer, the customer has a right to withdraw from the contract in accordance with the statutory provisions. If the customer is an entrepreneur, i.e. a natural or legal person or a partnership with legal capacity, which acts in the exercise of its commercial or independent professional activity when concluding the legal transaction, the following statements do not apply.
– Cancellation policy –
You have the right to cancel this contract within fourteen days without giving any reason.
The withdrawal period is fourteen days from the day on which you or a third party named by you, who is not the carrier, have taken possession of the first goods.
To execute your right of withdrawal, you must contact the customer service Ebner Media Group GmbH & Co. KG, Bayerstr. 16a, D-80335 München, E-Mail: kundenservice@ebnermedia.de, Tel.: +49 (0) 89 / 741 17 205, Fax: +49 (0) 89 / 741 17 101 by means of a clear declaration (e.g. a letter, fax or e-mail sent by post) of your decision to revoke this contract. For this purpose, you may use the enclosed sample revocation form, which, however, is not mandatory.
In order to comply with the withdrawal period, it is sufficient that you send the notification of the exercise of the right of withdrawal before the expiry of the withdrawal period.
Consequences of the revocation
If you revoke this contract, we are obliged to repay you all payments we have received from you, including delivery costs (with the exception of additional costs resulting from the fact that you have chosen a type of delivery other than the most favorable standard delivery offered by us), without delay and at the latest within fourteen days from the day on which we received the notification of your revocation of this contract. For this repayment, we will use the same payment method that you used for the initial transaction, unless expressly agreed otherwise with you; in no case will you be charged any fees because of this repayment. We may refuse repayment until we have received the goods back or until you have provided proof that you have returned the goods, whichever is the earlier.
You must return or hand over the goods to us without undue delay and in any case no later than within fourteen days from the day on which you notify us of the revocation of this contract. The deadline is met if you send the goods before the expiry of the period of fourteen days. You shall bear the direct costs of returning the goods. You will only have to pay for any loss in value of the goods if this loss in value is due to handling of the goods that is not necessary for testing the condition, properties and functioning of the goods.
– End of the cancellation policy –
7.1 The EBNER MEDIA GROUP is fully liable for damages in the case of intent and gross negligence.
7.2 Liability for negligence only exists in case of damages resulting from injury to life, body or health as well as in case of a violation of an essential contractual obligation, the fulfillment of which enables the proper execution of the contract in the first place or the violation of which endangers the achievement of the purpose of the contract and on the compliance with which the customer regularly relies (“cardinal obligation”). In the event of a negligent breach of cardinal obligations, liability shall be limited to typical and foreseeable damages.
7.3 Liability remains unaffected in cases where the EBNER MEDIA GROUP has fraudulently withheld information about a defect or has provided a guarantee for the quality of the goods or in cases where the customer has claims according to the Product Liability Act.
7.4 The legal representatives, employees and vicarious agents of the EBNER MEDIA GROUP are not liable to a greater extent than the EBNER MEDIA GROUP itself.
The documents distributed at the event, slides presented, images of products displayed and materials used such as video or audio recordings or software (collectively referred to as “working materials”) are protected by copyright. EBNER MEDIA GROUP grants the customer a simple, non-exclusive and non-transferable right for personal use, with reservation of deviating regulations. The work materials may not be reproduced or distributed, including excerpts of them, without the consent of the EBNER MEDIA GROUP.
The contracts concluded in accordance with these Event GTC are subject to German law. The exclusive place of jurisdiction for disputes is Ulm, provided that the customer is a merchant within the meaning of the German Commercial Code (HGB) or a legal entity under public law.
Note: Link to the European online dispute resolution platform: ec.europa.eu/consumers/odr/. We would like to point out that the EBNER MEDIA GROUP does not participate in alternative dispute resolution procedures or the European online dispute resolution.
Customer Service of Ebner Media Group GmbH & Co. KG and its affiliated trade media: Musik-Media; Deutscher Drucker; Rundschau Verlag
Subscription and customer service (Mon. – Fri. 8.00 a.m. to 5.00 p.m.)
Bayerstraße 16a
D-80335 München
Telefon: +49 (0) 89 / 741 17 205
Telefax: +49 (0) 89 / 741 17 101
E-Mail: kundenservice@ebnermedia.de
for exhibitors and sponsors
Organizer
Ebner Media Group GmbH & Co. KG
LEaT con
Helmholtzstr. 29-31
50825 Köln
support@leatcon.com
The following “General Terms and Conditions of Ebner Media Group GmbH & Co. Co. KG for Exhibitors and Sponsors‘ (hereinafter referred to as ’General Terms and Conditions”) apply to the provision of space and any associated stand equipment by way of rental for the presentation of products or other sponsorship services for commercial purposes and other related additional services between Ebner Media Group GmbH & Co. KG / Cologne Office, Helmholtzstr. 29-31, 50825 Cologne (hereinafter referred to as ‘Ebner Media’) and you as an exhibitor or sponsor (hereinafter referred to as “participant” or ‘main exhibitor’) in your capacity as an entrepreneur.
Ebner Media’s ‘Special Registration/Participation Conditions’ and other terms and conditions of a third party, e.g. an exhibition centre, supplement these General Terms and Conditions (hereinafter collectively referred to as ‘GTC’). The following order of priority applies: Ebner Media’s confirmation of registration in conjunction with the information provided in the registration form; Ebner Media’s Special Terms and Conditions of Registration/Participation; General Terms and Conditions; Terms and Conditions of a third party.
1.1 Offers made by Ebner Media in response to enquiries are subject to change and non-binding. By returning the completed and signed registration form, the participant makes a binding order for the space and any associated
stand equipment for hire and/or additional services. By signing and returning the form, the participant accepts the General Terms and Conditions as binding. The registration is binding for the participant.
1.2 Companies whose products to be exhibited fall within the field of entertainment technologies are eligible to participate as exhibitors. Exhibitors from other fields may also participate as exhibitors after review and approval by the organiser if the products represent an essential addition to the range of products on offer.
1.3 Exhibitors are obliged to provide information about their company and the goods to be exhibited.
1.4 Joint stands are generally permitted. Joint stand participants also agree to the applicable terms and conditions and comply with the valid provisions.
2.1. Until receipt of the registration confirmation, the participant may withdraw from the registration without giving reasons. The withdrawal must be notified to Ebner Media in writing. Upon confirmation of registration by Ebner Media, a contract binding on both parties shall come into effect.
If the content of the registration confirmation differs from the content of the registration, the contract shall be concluded in accordance with the registration confirmation. The participant may object within two weeks if the content of the registration confirmation differs significantly from the content of the registration.
2.2. If the participant is prevented from making the agreed use of the space and/or other desired services for reasons within their sphere of risk, they remain obliged to pay the contractually agreed rent. However, upon receipt of a notification of prevention by the participant by
the contractually agreed rent.
The participant is free to prove that Ebner Media has not incurred any damage or has incurred less damage than the above-mentioned flat rates.
2.3. In addition, the services already provided by Ebner Media are to be paid for at the following flat rates, which become due upon receipt of the notification of prevention:
2.4. Ebner Media shall be entitled to withdraw from the contract if the number of participants and sponsors required for the economic implementation of the event is not reached, if the main organiser does not hold the event, or if there are other reasons beyond Ebner Media’s control that make it impossible to hold the event. In this case, the exhibitor will be notified immediately and any payments already made will be refunded. Further claims by the participant are excluded, unless Ebner Media is guilty of intent or gross negligence.
3.1. The stand space can be booked via the booking portal. However, final confirmation is subject to approval by Ebner Media Group. This will take place shortly after the booking process. The booking alone does not entitle the customer to the allocation of the booked space.
3.2. Insofar as space is rented, Ebner Media’s service includes the provision of the agreed space without structures, power connection, hardware or software. Further special and additional equipment is offered by Ebner Media at a charge.
3.3. Ebner Media is entitled, for good cause, to allocate a stand area that differs from the confirmation of registration, to change the size and dimensions of the stand, to relocate or close entrances, exits and passageways to the trade fair and congress, and to make structural changes to the exhibition halls, without this giving rise to any rights. If this reduces the size of the stand, the difference between the booked size and the actual size will be refunded. This does not entitle the participant to compensation or withdrawal.
3.4. If there are columns, canopies, installation connections or other fixed fixtures in the event room on the stand area, this does not lead to a reduction in the rental price or other costs.
3.5. If other additional services are booked by the participant, the specific scope of the services provided shall be governed by the Special Terms and Conditions of Registration/Participation and by the information contained in the registration confirmation from Ebner Media in conjunction with the information provided in the registration form.
4.1. The participant must observe the provisions of public law, in particular building regulations, and obtain the necessary permits himself. This also applies to persons working for the participant. These persons must be monitored to ensure compliance with the provisions.
4.1.1 The exhibitor and/or sponsor undertakes to strictly comply with the technical guidelines and house rules of Hamburg Messe und Congress GmbH (HMC) in their currently valid version. These guidelines and rules are an integral part of this contract. The exhibitor and/or sponsor is responsible for ensuring that its employees, agents and subcontractors comply with these requirements. Any violation of the aforementioned guidelines or house rules may result in immediate removal from the exhibition grounds and entitles us (Ebner Media Group) to claim damages.
4.2. Any necessary insurance must be taken out by the participant themselves.
4.3. The participant is obliged to submit detailed stand sketches and, if applicable, image material to Ebner Media for approval at least 6 weeks before the start of the event. Further details can be found in the Special Terms and Conditions of Registration and Participation.
4.4. The installation and operation of electrical equipment, in particular a separate Wi-Fi infrastructure (routers, etc.), with the exception of the participant’s exhibits, requires the prior written consent of Ebner Media.
4.5. Products and services may only be presented on the booked stand area. The distribution of products, flyers and other advertising materials in the other areas of the exhibition grounds can be booked via sponsorship; otherwise, it is not permitted.
4.6. The participant must keep the booked space available in the contractually agreed form for the duration of the event and must be present at all times during opening hours. Premature clearance of the exhibition stand constitutes a serious breach of contract, which obliges the participant to pay a contractual penalty in accordance with clause 5.1.
4.7. Insofar as the subject matter of the contract is sponsorship services, the sponsor is obliged to provide the agreed service in accordance with the contract.
4.8. The participant may only use the space themselves and may not transfer it to third parties, either in whole or in part, without the written consent of Ebner Media. Sponsorship services must be provided by the participant themselves. The structural regulations (stand space & concepts) are described in the document ‘Stand Construction Regulations’. These must be observed by the exhibitor.
4.9 The use of particularly hazardous products, such as lasers, pyrotechnic equipment or open flames, may only be used after prior registration and approval by the organiser. Exhibitors are also responsible for maintaining the minimum distances between lighting equipment and other equipment.
5.1. In the event of a breach of contract in violation of Section 4.6 for which the participant is responsible, the participant undertakes to pay Ebner Media a contractual penalty amounting to 125% of the daily rent at the agreed space price, without prejudice to Ebner Media’s right to design the stand and space itself or to dispose of it in any other way.
5.2. In the event of a breach of contract in accordance with Section 4.8 for which the participant is responsible, the participant undertakes to pay Ebner Media a contractual penalty of 30% of the invoice amount per case of infringement, but at least €1,000 and at most the invoice amount plus VAT, without prejudice to Ebner Media’s right to to provide the service itself or through third parties and to demand reimbursement of the costs incurred for replacement procurement, to design the space itself or to dispose of it in any other way. The participant is free to prove that the damage was less.
6.1. Ebner Media has the right to terminate the contract without notice and/or refuse performance if the participant is more than 14 days in arrears with a payment in whole or in part, if insolvency proceedings or the opening of judicial or extrajudicial composition proceedings are applied for against him, or if the participant declares that he will not occupy the stand or perform his contractual obligations.
6.2. If Ebner Media terminates the contract without notice, Ebner Media is entitled to claim the invoiced amount as lump-sum damages. If Ebner Media succeeds in renting the space to another party or in finding another sponsor, Ebner Media is entitled to compensation from the participant in the amount that would normally be expected under normal circumstances. This is usually 20% of the amount invoiced to the participant.
6.3. The participant is free to prove that Ebner Media has incurred no or only minor damage. Ebner Media is entitled to prove and claim any higher damage actually incurred.
7.1. All prices quoted are net prices and do not include VAT and pro rata charges for technical services.
7.2. Unless otherwise agreed in writing, the invoice amount is to be paid as follows:
Interest shall be charged on any arrears at a rate of 5 percentage points above the base rate.
7.3. Timely and full payment is a prerequisite for the use of the space/rented property, for the catalogue entry and for the issuance of participant passes. Ebner Media reserves the right to block the stand space or rent it to another party if the invoice amount has not been received in Ebner Media’s account before the start of the event.
8.1. As the booked stand space is only rented to the participant (main exhibitor), it may not be exchanged, shared or otherwise transferred to third parties without the consent of Ebner Media.
8.2. Joint use of the booked space by several companies is permitted if the provisions of the Special Section of the Conditions of Participation allow the participation of co-exhibitors and/or additionally represented companies and these have been registered in advance as co-exhibitors or sub-exhibitors in accordance with the regulations. This also applies to companies exhibiting their own products, even if they do not have their own staff present, i.e. group companies and subsidiaries are also considered co-exhibitors.
8.3. If several companies share a stand area (joint stand), the main exhibitor is obliged to register the other companies as co-exhibitors or sub-exhibitors using the registration form or to inform the organiser in writing (in electronic form). The main exhibitor remains the sole contractual partner of Ebner Media and is responsible for ensuring that the other companies comply with the General Terms and Conditions. It shall be liable for the fault of the co-exhibitors or sub-exhibitors as for its own fault.
8.4. If the participant brings a co-exhibitor/sub-exhibitor to the rented space without the prior knowledge of Ebner Media and without written registration, Ebner Media shall be entitled to terminate the contract without notice and, if necessary, even to vacate the rented space. In this case, the participant shall have no claims for damages or other claims against Ebner Media. Furthermore, Ebner Media may demand a contractual penalty in the amount of the registration costs for co-exhibitors/sub-exhibitors with a surcharge of 50%.
8.5. If a company registered as a co-exhibitor or sub-exhibitor does not participate, the co-exhibitor fee is still payable in full. Only those who are not yet exhibitors (main exhibitors) at the event can become co-exhibitors.
9.1. Ebner Media shall hand over the space (including any associated stand equipment) in a clean and tidy condition. On the day designated as the end of the exhibition, the associated stand equipment must be returned to Ebner Media in the condition in which it was received. The participant must report any damage to the space or associated stand equipment to Ebner Media immediately, at the latest upon return. Damage for which the participant is responsible will be repaired at the participant’s expense.
9.2. The participant must check the location of the area, the condition of the stand and, if applicable, the associated stand equipment and all other additional services immediately, and in any case before the start of the event, and report any defects in writing without delay, otherwise the claims for defects shall expire. Claims by the participant for reimbursement of expenses or permission to remove equipment shall expire within 6 months of the date which, in accordance with the Special Terms and Conditions of Registration/Participation or the confirmation of registration, is deemed to be the end of the exhibition.
9.3. Ebner Media and Ebner Media’s vicarious agents assume no duty of care for the stands, fixtures or other items brought in by the participant.
9.4. Ebner Media and Ebner Media’s vicarious agents shall only be liable for intent and gross negligence. Ebner Media shall also be liable for damages resulting from injury to life, limb or health in the event of a negligent breach of duty. In the event of property damage and financial loss caused by slight negligence, including loss of profit, Ebner Media and its vicarious agents shall only be liable in the event of a breach of a material contractual obligation, but the amount of liability shall be limited to the damage foreseeable at the time of conclusion of the contract and typical for this type of contract; Essential contractual obligations are those whose fulfilment characterises the contract and on whose fulfilment the participant could rely.
9.5. Ebner Media shall not be liable for damage caused by participants, stand builders who are not vicarious agents of Ebner Media, visitors or other third parties. In the event of damage, Ebner Media shall assign any claims against the party causing the damage/participant.
9.6. Ebner Media accepts no liability for damage caused by force majeure, strikes or other failures or fluctuations in energy supply for which it is not responsible.
10.1 Image and sound recordings of any kind (including drawings and sketches) (hereinafter referred to as ‘recordings’) must comply with the law (in particular, the personal rights and domiciliary rights of Ebner Media and exhibitors). Recordings of third-party exhibition objects are generally not permitted. In the event of violations, Ebner Media is entitled to confiscate and store any recordings made and their media at the expense of the person making the recording. This does not affect the activities of the media, such as radio, television, film, daily and trade press, for the purpose of reporting. No claim against Ebner Media arises from the general prohibition; the respective exhibitor is responsible for enforcing the prohibition at their stand. If there is sufficient probability of a property rights infringement, Ebner Media may grant a photography permit for reasons of preserving evidence. To this end, the applicant must name the potential infringer, the infringing object and the potential infringement of property rights, prove their own protected rights and demonstrate that the taking of photographs is necessary for the preservation of evidence (this is not the case if other evidence is available, e.g. photographs in the catalogue or on the internet); Ebner Media shall decide at its own discretion whether to grant such a photography permit.
10.2 The exhibitor has the right to take or have photographs taken of their own stand and exhibition items during the opening hours of the event. Ebner Media has authorised special trade fair photographers who can identify themselves with an official LEaT con ID card and are authorised to take photographs on behalf of the exhibitor. Photography during set-up, closing and dismantling times is prohibited. Exceptions are images that are taken and used for internal documentation purposes.
10.3 The exhibitor agrees, free of charge and without restriction in terms of time and location, that Ebner Media or third parties commissioned by it are entitled to take photographs of the exhibitor, their stand and/or exhibition items during the event, including the integration of its company logo or trademarks protected by it, and to use them in whole or in part for editorial reporting by Ebner Media, both non-commercially and commercially, to edit them and, even in edited form, to reproduce, distribute, exhibit, make publicly accessible and archive them.
German law applies. The place of jurisdiction is Munich. Should one or more provisions of these conditions of participation or a provision within the framework of other agreements be or become invalid, this shall not affect the validity of all other provisions or agreements. Invalid or missing clauses shall be replaced by valid clauses that come closest to the intended purpose.
